November 23, 2012 Executive Board Meeting

AFGE Local 2718 Executive Board Meeting

Minutes                             November 23, 2012                         9:00 a.m.  via teleconference

MEETING CALLED BY:     President Andre Jones

TYPE OF MEETING:          Executive Board monthly meeting

NOTE TAKER:                     Brenda Treml

ATTENDEES:                       President Andre Jones, Executive Vice President Michael Ortiz, Secretary Brenda Treml, and Treasurer Bruce Allen

Opening

Call to Order at 9:36 a.m.

Reading of the Previous Minutes

By Brenda Treml

Reports

ICE Report from Executive Vice President Michael Ortiz         

·         Putting out two information requests to management, one of which will be turned over to the Council.

·         The Executive Board will set up a meeting with Mr. Wong.

·         Need to allocate bulletin boards for Broadview.

·         Need to identify the status of the approximately 50 outstanding ULPs.

·         ICE’s morale & recreation committee is hosting a Christmas party.

·         Suggestion was made for AFGE Local 2718 to host a holiday party as well.

·         Would like to start conversation with Mr. Wong about new union office space.  Michael and Andre will sit down with GSA to find out what space is available.  Andre will contact John Dymond for input.

     Financial Report from Treasurer Bruce Allen

·         Last Wednesday, Bruce met with the investigator from the Office of Labor and Management Standards who is looking into the Local’s finances.  The investigator is putting together a report of findings and recommendations for our Local.  Some of the issues brought to our attention will be:

o   OLMS will recommend that the Treasurer’s signature should be on every disbursement of funds.  The EVP can countersign in Andre’s absence.

o   No reimbursement checks may be made out to “cash.”  Every check must have an individual’s name on it. 

o   Requests for reimbursement must be made within 30 days of the expense.

o   Anyone not travelling cannot get a per diem for training.  OLMS will recommend that anyone who has received per diem for a local training will be asked to repay that money to the Local. 

o   The Local must keep a roster of those who attend all meetings.

o   The Local must keep meeting minutes of all meetings.

o   No funds were found to have been misappropriated.  There was only the improper expenditure for per diem, as stated above.

Agenda Items

Laptop

·         Andre would like the laptop to be purchased by the next executive board meeting, which will be the second Thursday (December 13, 2012) at 1:30 p.m.  Michael will look into it.

The meeting was adjourned at 10:30 a.m.